Community Foundation DeKalb County is committed to protecting the privacy of all our constituents including prospective donors, donors, volunteers, employees, grantees and other community partners. To preserve the trust of the people and the organizations we serve, the Foundation is diligent in maintaining the confidentiality of information that is shared with us.

We collect, use, and disclose information concerning our prospective donors, donors, grantees, and community partners for the following reasons:

• to establish a relationship and to communicate;
• to understand who our donors are and how we may improve our services to meet their preferences and expectations;
• to process a donation;
• to issue and deliver a donation tax receipt;
• to distribute a designated donation to another registered charity;
• to recognize contributions;
• to respond to requests for information;
• to meet requirements imposed by law.

We collect, use, and disclose information concerning our employees, volunteers, grantees and other community partners for the following reasons:

• to recruit, train, recognize, and retain highly qualified and motivated employees and volunteers;
• to establish and maintain harmonious employer-employee relations;
• to administer community foundation policies and procedures;
• to manage and promote the philanthropic activities the community foundation;
• to administer compensation and benefits;
• to meet requirements imposed by law.

Consent

Information is collected, used, or disclosed only with the knowledge and consent of the individual or organization, or as required by law. Typically, we will seek consent for the use or disclosure of information at the time of collection. In certain circumstances, consent may be sought after the information has been collected but before use.

Accuracy

We use our best efforts to ensure that information is as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used.

Safeguards

We employ safeguards to protect information against loss or theft, as well as unauthorized access, disclosure, copying, use or modification, regardless of the format in which the information is held. We make our employees and volunteers aware of the importance of  maintaining the confidentiality of the information, and we exercise care in the disposal or  destruction of information to prevent unauthorized parties from gaining access to the  information.

Our methods of protection include physical measures (for example, locked filing cabinets and restricted access to offices), organizational measures (for example limiting access on a “need-to-know” basis), and technological measures (for example, the use of passwords and encryption).

Openness Concerning Policies and Practices

We make readily available to prospective donors, donors, volunteers, employees, grantees and other community partners, specific information about our policies and practices relating to the management of foundation information.

Adopted by the Board of Directors of the Community Foundation of DeKalb County
July 21, 2011